PRESIDENT

  • Communications link between members/parents of the PTO, its board and the Administration.
  • Lead all Executive and PTO meetings.
  • Attend Nominating committee meetings.
  • Write monthly messages for Monday Matters.
  • Speak at various school events including Kindergarten Open House.
  • Work shifts at PTO events and act as PTO rep at various committee meetings as needed.
  • Ensure board positions are functioning properly.  Work with Chairs throughout the year.
  • Assist with winter Kindergarten Registration.

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VICE-PRESIDENT

  • Attend MFS and SRS Open Houses, Monthly Executive and PTO meetings.
  • Solicit room parent volunteers for each classroom at both SRS and MFS.
  • Communicate responsibilities to room parents throughout the year.
  • Responsible for PTO dues collections at Middlefork and SRS Open Houses.
  • Work in conjunction with room parents on any follow-up required for dues collection.

 

Term: 1 person for 1 year

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SECRETARY

  • Attend and record minutes of Executive and PTO meetings.  Ensure minutes are posted to PTO website.
  • Post signs for PTO meetings and send email to PTO Committee Chairs to increase participation of PTO meetings.
  • Send gifts and cards on behalf of the PTO for births, retirements, etc. for teachers and school staff.
  • Responsible for all corporate books, records and files.

 

Term: 1 person for 1 year

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TREASURER

  • Receives and distributes all PTO funds.
  • Manages PTO bank accounts by reconciling the accounts each month.
  • Ensure PTO Manager is accurately updated on a regular basis.
  • Prepares the annual budget and provides monthly budget reports.
  • Attend monthly Exec and PTO meetings.
  • Responsible for the cash management of school fundraisers.
  • Includes interaction with school administration and parents on any financial matters.
  • Chair the Budget Committee.

 

Term: 1 person for 1 year

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ASSISTANT TREASURER

  • Attend monthly Executive and PTO meetings.
  • Prepare to take over position of the current Treasurer.
  • Assist in the collection of dues at Open Houses.

 

Term: 1 person for 1 year, with appointment to Treasurer the following year

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LEGISLATIVE

  • Possess a working knowledge of the PTO by-laws.
  • In a timely manner, coordinate the collection of updated Position Details and distribute as needed to Nominating Chair.
  • Attend monthly Executive and PTO meetings and attend (or determine proxy) Monthly School Board meetings.
  • Review bylaws with PTO Exec board in the fall to ensure everyone understands the PTO mission.
  • Coordinate the review and approval of By-Laws at a winter PTO Exec board meeting.

 

Term: 1 person for 1 year

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ALLIANCE FOR EARLY CHILDHOOD – A community collaboration organization that promotes the healthy growth and development of children from birth to age eight (or 3rd grade) by providing resources, programs, and support for the parents and professionals who teach and care for them.

  • Act as the liaison between the Alliance for Early Childhood and the PTO.
  • Attend monthly PTO meetings and be able to report AEC business.
  • Promote AEC events to our district, including distribution of their newsletter.
  • Work closely with the PTO Communications Chair to get AEC news in the monthly District 29 newsletter.
  • Sit on the AEC board and fulfill all of their board obligations, which may include but are not restricted to:
    • Attending monthly AEC meetings.
    • Holding an AEC committee position.
    • Participating in the implementation of AEC’s annual appeal.

 

Term: 1 person for 2 years – MFS

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BIKE SAFETY – Help with Bike Safety Week at MFS.

  • Assist with school safety programs, including Bike Registration for 3rd

 

Term: 1 person for 1 year

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BOOK FAIR – A wonderful event and venue to find age-appropriate books for the entire family.  Families can also purchase books for District 29 based on the librarians’ and teachers’ wish lists.

  • Work closely with both librarians, plan, promote, and execute the fair.
  • Attend any meetings or seminars with cooperating book fair company / business.
  • Recruit and train volunteers to work at the fair, and assist with set-up, and take down.
  • Secure a date for the following year’s book fair once the district calendar is approved.

 

Term: 2 people for 1 year

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COMMUNICATIONS – Key communications, publicity and marketing for the PTO is shared in a multitude of ways.

  • Assist with monthly communications.
  • Reach out to Park District and other outside organizations as needed to see what additions they may have to contribute to monthly communications.

 

Term: 1 person for 1 year

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CONFERENCE MEALS – Meals are organized for faculty and staff during school Parent/Teacher conferences.

  • Plan, organize, buy, serve and clean up after meals for the teachers.
  • Exec Board approval needed for individuals who own catering companies or restaurants.

 

Term: 4 people for 1 year – 2 MFS, 2 SRS

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DIRECTORY/KALEIDOSCOPE – PTO publishes online and printed school directory via My School Anywhere and The Kaleidoscope, a collection of MFS children’s stories.

  • Assemble and make available the school Directory, both online and print, and the Kaleidoscope.
  • Have a good working knowledge of computers and databases for the Directory.
  • Edit and Proofread the Kaleidoscope.

 

Term: 2 people for 2 years with appointments made in alternating years

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8th GRADE ACTIVITIES – 8th Graders have special programs and parties that make for a memorable year!

  • Work with parents and advisors to appoint and chair a committee that would plan, promote, and execute 8th grade programs, parties, fundraising events, budgets, and graduation activities.
  • Parties include: school year kick-off party; midwinter party; beach potluck party; yearbook signing party; and 8th grade graduation ceremony, reception, and after party.

 

Term: 2 people for 1 year; one person must have been through 8th grade

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FALL EVENT – Building school community, members of District 29 attend and enjoy an event in the fall.  

  •        Work closely with the administrators and the village to plan, promote and execute a “back to school” fall event.

Term: 2 people for 1 year

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FAMILY FUN EVENTAnnual community builder that brings school and staff together to celebrate the end of yet another school year.

 

  • Coordinate with school Administrators, the Park District and local authorities to plan and execute a family fun event.
  • Recruit Chair Heads, as needed, to run various aspects of the event fair and secure volunteers to assist on the day of the event.
  • Contract with an entertainment company to provide rides and games.
  • Organize ticket sales and publicity for the event, as needed.

Term: 2 or more people for 1 year

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FAN – The Family Action Network (FAN) connects parents, educators and professionals through collaborative programming that educates, inspires and positively impacts the broader community.

  • Act as the liaison between FAN and the PTO.
  • Attend monthly PTO meetings in order to report the events and news of FAN.
  • Promote upcoming FAN lectures and events to the district body through the monthly newsletter, Superintendent weekly emails, and/or flyers.
  • Sit on the FAN board and fulfill all the board obligations, which may include but are not restricted to:
    • Attending monthly FAN meetings
    • Attending FAN events as required by the board.
  • Communicate summary of events to PTO website – FAN Report page.
  • Coordinate with Communications to include this report on website.

Term: 2 people for 1 year – 1 MFS, 1 SRS

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GREAT BOOKS – Literacy program for students in grades 2-3 who want to share ideas through a lunchtime book discussion group.

  • Prefer parent who has already been a Great Books Volunteer.
  • Secure volunteers and orchestrate training as needed for new volunteers near the beginning of the year.
  • Create marketing material and provide to administrative staff to distribute.
  • Coordinate dates/locations with administrative staff and parent volunteers.
  • Oversee registration, fee collection.  Create groups, communicate with teachers and distribute materials.

Term: 1 person for 1 year

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HOLIDAY PROJECTS – The food and gift collection for the Northwestern Settlement House provides an opportunity to assist those who are less fortunate. Through service learning projects such as these, District 29 students learn that they can make a difference.

  • Coordinate the November/December food and gift collection for the Northwestern Settlement House.
  • Work with school administration, student council, parents and the Settlement House.
  • Organize school presentations from the Settlement House.
  • Coordinate 6-8th Grader’s shopping trips.
  • Accompany 4th grade students and the student council members to the Settlement House to deliver the items donated.

Term: 2 people for 1 year with appointments made in alternating years.

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HOSPITALITY – Hospitality is shared at various PTO-hosted events throughout the year.

  • Coordinate all PTO hosted events including the back-to-school luncheon, end of the year school luncheon, and retirement celebrations.
  • Purchase necessary items and food, set up and clean up after the event.
  • Exec Board approval needed for individuals who own catering companies or restaurants.

Term: 2 people for 1 year

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HOUSE AND GROUNDS – Seasonal projects including decorative containers and bulb planting add to the beauty of our school grounds.

  • Act as a liaison with with District 29’s landscaping company and school custodians to organize season landscape projects on school property.
  • Fill decorative pots to entries of each school and oversee general gardening and beautification of school on a seasonal basis.
  • Some knowledge of gardening is appreciated.

Term:  2 people for 1 year

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LUNCHROOM VOLUNTEERS –  A community of parents serve lunch and work as cashiers to help keep the lunch program going strong each year.

  • Assist volunteers with training on computers.
  • Recruit volunteers as permanent servers and cashiers.
  • Recruit substitutes and train the volunteers at the beginning of the school year on the system.

Term: 2 people for 1 year – 1 MFS, 1 SRS

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NOMINATING – Our Executive Board and Chairs are what keep the PTO programs up and running for all to benefit.

  • Appoint and chair a committee that slates the following year’s PTO Executive Board and Chair Positions.
  • Chair should have a broad working knowledge of the PTO and know people from several grade levels.
  • Chair must be a former member of the nominating committee.
  • Work with Legislative to obtain and distribute District 29 Board Positions and Reports.

Term: 1 person for 1 year

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PARENT CONNECTIONS – Meeting monthly with administration, this group of parents discusses topics such as creating community amongst parents, SEL and Family Service Night.

  • Plan, promote, and execute the 3rd to 4th grade transition parent lunch and 5th to 6th grade transition event.
  • Attend all Parent Connection and PTO meetings.
  • Inform “Welcomer Chairs” of upcoming events to share with new families and mentors.

Term: 1 person for 1 year – must have a child past 6th grade.

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PUBLIC RELATIONS (Social Media) / ONLINE CONTENT (Website) – The website and other Social Media outlets help to keep the parent community up to date with activities and need to know information.

Public Relations

  • Responsible for promoting PTO events throughout the year, via Facebook and Instagram.
  • Edit Monday Matters and additional PTO email blasts per President’s request.
  • Write and edit content for website.

Online Content

  • Keep website updated
  • Post necessary documents, news links, and additional information to website.

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SCHOOL PROGRAMS – Whether an author visit or group performance, students are invited to attend special assemblies throughout the school year.

  • Work closely with school Principals and Administration at both Middlefork and Sunset Ridge Schools to secure speakers, presenters, and authors for assemblies during the school year.
  • Work closely with both librarians in regards to author visit(s); search for and secure guest author(s) to give a presentation at both schools.
  • Promote author visits and oversee details such as book sales and author lunch as needed.

Term:  2 people for 2 years with appointments made in alternating years – 1 MFS, 1 SRS

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SCHOOL SUPPLIES –  Gathering school supplies for an upcoming school year is made easier for parents and teachers alike.

  • Coordinate with teachers to assure all necessary supplies are on each grade level list.
  • Communicate with teachers and parents and coordinate with the School Supply Company to order the kits needed for each grade level at both schools.
  • A working knowledge of Excel is beneficial.
  • Work with teachers to ensure appropriate supplies and quantities were delivered.

Term: 2 people for 2 years with appointments made in alternating years – 1 MFS, 1 SRS

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6th GRADE SOCIAL DANCE – 6th graders are offered an opportunity  to partake in a six-week evening dance program guided by instructors.

  • Work with the dance company and school administration to coordinate dates and recruit volunteers as chaperones.
  • Responsible for planning the Social Dance program for 6th grade.

Term: 2 people for 1 year – 6th grade parents

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TEACHER APPRECIATION WEEKTo convey our gratitude and appreciation for faculty, staff and administration, the PTO organizes special events and treats during Teacher Appreciation Week.

  • Responsible for organizing a special week for District 29 employees.
  • Create a project for the students to express their appreciation for District 29 faculty and staff.
  • Provide daily treats and one catered luncheon.
  • Decorate the teacher lounges.
  • Exec Board approval needed for individuals who own catering companies or restaurants.

Term: 2 people for 1 year – 1 MFS, 1 SRS

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WELCOMERS – New families feel more welcome when there is a family to mentor and guide them along the way.

  • In the summer, recruit families willing to be mentors the entire year to the new families.
  • Find a Kindergarten parent to host the Kindergarten Kegger.
  • Coordinate First Day of Kindergarten Parent Social – serve refreshments to parents in the Middlefork gym.
  • Host a fall event (ice cream social) to welcome all new families District 29.
  • Communicate info received by Parent Connections to new families.
  • Maintain contact with Mentors to ensure they are continuing to provide info to their family.

Term:  2 people for 1 year – 1 MFS, 1 SRS

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WINTER BENEFIT – Parents and staff come together to socialize and raise money for the PTO budget. A fun evening for all!

  •        Organize a fundraiser in February or March.
  •        Create a theme and excitement through invitations and the Bulletin announcements.
  •        Appoint and chair a committee to plan, promote, and execute a winter benefit.

Term: 3 or more people for 1 years / Co-chairs two event years commitment (first to shadow and second to chair)

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